Housing Agency Marketplace

Wed. Apr 24, 2024
09:11 AM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Wed. Apr 24, 2024
09:11 AM UTC

Request for Qualifications (RFQ)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFQ Information
Solicitation (RFQ)#:	Q18001
Date Posted on the System:	04/18/2018 08:23 PM
Agency:	Housing Authority of the City of Milledgeville
Main Service Category:	Construction and Rehabilitation Services
Sub-service Description:	Pool of Construction Contractors

Buyer Information
Buyer Name:	Shaquina "Shonda" Joyner
Buyer Phone Number:	478-445-2914
Buyer Fax Number:
Buyer E-mail:	sjoyner@mhahomes.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? Yes
Pre-proposal Conference Date:	07/10/2018
Pre-proposal Conference Time:	3:00 PM
Pre-proposal Conference Location: (Address and/or Videoconference Link)	POSTPONED UNTIL FURTHER NOTICE (Please see Addendum #4)

Deadlines

Q/A Cutoff Date:

01/02/2019

Q/A Cutoff Time:

08:00 PM UTC

Proposal Due Date:

01/09/2019

Proposal Due Time:

08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
02/01/2019

End Date
01/31/2020

1st Estimated Contract Renewal Option:

Start Date
02/01/2020

End Date
01/31/2021

2nd Estimated Contract Renewal Option:

Start Date
02/01/2021

End Date
01/31/2022

3rd Estimated Contract Renewal Option:

Start Date
02/01/2022

End Date
01/31/2023

4th Estimated Contract Renewal Option:

Start Date
02/01/2023

End Date
01/31/2024

Contract (Award) Types
	Firm Fixed-price Contract [Section 10.1.C.1]

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Shaquina "Shonda" Joyner
Location:	Maintenance Office
Address:	1209 North Jefferson Street
City:	Milledgeville
State:	GA
Zip Code:	31061
Phone Number:	478-445-2914
Fax Number:
E-mail:	sjoyner@mhahomes.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Shaquina "Shonda" Joyner
Location:	Maintenance Office
Address:	1209 North Jefferson Street
City:	Milledgeville
State:	GA
Zip Code:	31061
Phone Number:	478-445-2914
Fax Number:
E-mail:	sjoyner@mhahomes.org

Proposal Format

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis. There is no determination of cost as cost is not a factor for evaluation. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFQ must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: HUD Certification Forms
(2.1) form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract. This Form is attached hereto as Attachment B to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

(2.2) form HUD-5369-A (11/92), Representations, Certifications, and Statements of Bidders, Public and Indian Housing Programs. This Form is attached hereto as Attachment B to this RFQ document. This 4-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFQ document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer’s services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to: [PLEASE NOTE: The Agency anticipates that the information submitted under this Tab may total 2-3 pages or less.]

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with related-work with public housing agencies.

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality control program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.).

(4.8) A complete description of the products and services the firms provide.

(4.9) Fully completed form HUD-2530 (02/2013), Previous Participation Certification, Attachment H, attached hereto.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer’s qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client’s name;

(6.2) The client’s contact name;

(6.3) The client’s telephone number and e-mail address;

(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.

Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Demonstrated Understanding Maximum Point Value = 10 The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT. (Subjective Factor)
No. 2: Technical Approach Maximum Point Value = 10 The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED. (Subjective Factor)
No. 3: Technical Capabilities and Management Plan Maximum Point Value = 20 The proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 4: Demonstrated Experience and Successful Past Performance Maximum Point Value = 50 The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. (Subjective Factor)
No. 5: Overall Quality, Organization and Professional Apperance Maximum Point Value = 10 The OVERALL QUALITY, ORGANIZATION and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 6: Section 3 Business Preference Maximum Point Value = 15 As detailed within Attachments D and D-1, and within Section 4.1.1 of the RFQ 1.0 Document, each issued and attached hereto. (Objective Factor)


Total Maximum Points = 115

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFQ? Yes
Publication:	Union-Recorder	Advertising Dates:	04/27/2018
Publication:	Baldwin Bullentin	Advertising Dates:	05/04/2018

Terms & Conditions and/or Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

As this Solicitation is a Request for Qualifications process, no pricing will be submitted as a part of your response. We anticipate that pricing will, pursuant to additional information issued, be negotiated with the top-rated proposer.

RFQ Documents

Attached Documents:

	Filename	Size
	1.0 - Construction Pool (RFQ Document).doc	397 KB
	2.0 - Attachment A (Form of Proposal).doc	49 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	3.1 - Attachment B-1 (HUD-5369-A).pdf	64.75 KB
	4.0 - Attachment C (Profile of Firm Form).doc	53 KB
	5.0 - Attachment D (Section 3 Submittal Form).doc	73.5 KB
	5.1 - Attachment D-1 (Section 3 Explanation).doc	76 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.5 KB
	6.1 - Attachment E-1 (HUD-5369).pdf	47.17 KB
	7.0 - Attachment F (SIBC).doc	192 KB
	8.0 - Attachment G (Sample Contract Form).doc	161 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	71.15 KB
	8.2 - Attachment G-2 (HUD-5370-C2).pdf	35.38 KB
	8.3 - Attachment G-3 (HUD-5370).pdf	254.17 KB
	8.4 - Attachment G-4 (HUD-92554M).pdf	49.74 KB
	8.5 - Attachment G-5 (HUD-4010).pdf	44.82 KB
	8.6 - Attachment G-6 (Section 3 Plan - Contract).doc	119.5 KB
	8.7 - Attachment G-7 (HUD-92010).pdf	24.33 KB
	8.8 - Attachment G-8 (HUD-51000).pdf	34.33 KB
	8.9 - Attachment G-9 (HUD-51001).docx	188.98 KB
	8.10 - Attachment G-10 (HUD-51002).docx	119.92 KB
	8.11 - Attachment G-11 (HUD-51003).docx	142.88 KB
	8.12 - Attachment G-12 (HUD-51004).pdf	26.53 KB
	8.13 - Attachment G-13 (HUD-5372).docx	234.52 KB
	8.14 - Attachment G-14 (HUD-WH-347).pdf	153.08 KB
	8.15 - Attachment G-15 (HUD-11).pdf	34.26 KB
	8.16 - Attachment G-16 (HUD-52158).pdf	99.83 KB
	8.17 - Attachment G-17 (HUD-50071).pdf	28.75 KB
	8.18 - Attachment G-18 (SF-LLL).pdf	43.6 KB
	8.19 - Attachment G-19 (E-Verify Affidavit).doc	33.5 KB
	9.0 - Attachment H (HUD-2530).docx	63.69 KB
	10.0 - Attachment I (Agency Profile of Properties).doc	36.5 KB

Addenda
Issued: 04/23/2018 - 06:13 PM UTC	- Addendum #1
Issued: 05/15/2018 - 06:17 PM UTC	- Addendum #2
Issued: 06/06/2018 - 05:45 PM UTC	- Addendum #3
Issued: 07/10/2018 - 04:25 PM UTC	- Addendum #4
Issued: 07/25/2018 - 03:57 AM UTC	- Addendum #5
Issued: 09/11/2018 - 06:59 PM UTC	- Addendum #6
Issued: 10/25/2018 - 02:22 AM UTC	- Addendum #7
Issued: 12/20/2018 - 04:13 AM UTC	- Addendum #8

Bidders List

Click here to view the the list of firms who have received the RFQ documents.

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 2 Answered Question(s)

END OF Solicitation #Q18001 04/24/2024 09:11:00 AM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement