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Housing Agency Marketplace - Housing Agency Marketplace

Fri. Apr 26, 2024
03:25 AM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P17003
Date Posted on the System:	03/06/2017 07:35 PM
Agency:	Minneapolis Public Housing Authority
Main Service Category:	Laundry Room Equipment and Services
Sub Service Description:	Washer and Dryer Services for MPHA High-Rise Buildings

Buyer Information
Buyer Name:	Ayla LeRoy
Buyer Phone Number:	612-342-1478
Buyer Fax Number:
Buyer E-mail:	aleroy@mplspha.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? Yes
Pre-proposal Conference Date:	03/20/2017
Pre-proposal Conference Time:	11:00 AM
Pre-proposal Conference Location: (Address and/or Videoconference Link)	1225 S 8th St, Minneapolis, MN 55404

Deadlines

Q/A Cutoff Date:

03/22/2017

Q/A Cutoff Time:

08:00 PM UTC

Proposal Due Date:

04/10/2017

Proposal Due Time:

08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
05/01/2017

End Date
04/30/2018

1st Estimated Contract Renewal Option:

Start Date
05/01/2018

End Date
04/30/2019

2nd Estimated Contract Renewal Option:

Start Date
05/01/2019

End Date
04/30/2020

3rd Estimated Contract Renewal Option:

Start Date
05/01/2020

End Date
04/30/2021

4th Estimated Contract Renewal Option:

Start Date
05/01/2021

End Date
04/30/2022

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
No

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Ayla LeRoy
Location:	Procurement Department
Address:	1001 Washington Avenue North Suite 204
City:	Minneapolis
State:	MN
Zip Code:	55401
Phone Number:	612-342-1478
Fax Number:
E-mail:	aleroy@mplspha.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Ayla LeRoy
Location:	Procurement Department
Address:	1001 Washington Avenue North Suite 204
City:	Minneapolis
State:	MN
Zip Code:	55401
Phone Number:	612-342-1478
Fax Number:
E-mail:	aleroy@mplspha.org

Proposal Format

Four (4) copies of the proposal submittal (1 original signature + 3 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by numbered index dividers (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached as Attachment A to this RFP document. This 1-page Form must be fully completed, signed, and submitted under this tab as a part of the proposal submittal.

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached as Attachment B to this RFP document. This 2-page Form must be fully completed, signed, and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached as Attachment C to this RFP document. This 2-page Form must be fully completed, signed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposerâs services and showing how the proposer intends to fulfill the requirements of Section 2.0, including, but not limited to:

(3.1.4.1) As detailed within Section 4.1, Evaluation Factor No. 4, the proposerâs DEMONSTRATED UNDERSTANDING OF THE REQUIREMENTS.

(3.1.4.2) As detailed within Section 4.1, Evaluation Factor No. 4: The proposerâs TECHNICAL CAPABILITIES (in terms of personnel certifications, skill level, on-going training, and the ability to provide the services detailed herein).

(3.1.4.3) As detailed within Section 4.1, Evaluation Factor No. 2, the proposerâs DEMONSTRATED EXPERIENCE in performing similar work and the proposerâs DEMONSTRATED SUCCESSFUL PAST PERFORMANCE of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

(3.1.4.4) List of proposed equipment including equipment make and model, reliability, and water and energy consumption rating.

(3.1.4.5) If appropriate, how the firmâs staff are retained, screened, trained, and monitored.

(3.1.4.6) The proposed quality control program.

(3.1.4.7) A complete description of the products and services the firm provides.

Tab 5: Managerial Capacity/Financial Viability
The proposer must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposerâs qualifications to provide the services; a description of the background and current organization of the firm, including a current organizational chart.

Tab 6: Client Information
The proposer shall submit a listing of former or current clients for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(3.1.6.1) The client's name;

(3.1.6.2) The client's contact name;

(3.1.6.3) The client's telephone number and e-mail address;

(3.1.6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance with the regulations detailed within Section 3.6 pertaining to supplier diversity (e.g. small, minority, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify under this tab whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. All information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached as Attachment D and any documentation required by that form.

Tab 10: Other Information (Optional Item)
The proposer may include under this tab any other general information that the proposer believes is appropriate to assist MPHA in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 50 The PROPOSED COMMISSION FEE submitted by the proposer.
No. 2: Demonstrated Relevant Experience and Successful Past Performance Maximum Point Value = 20 (a) The proposerâs DEMONSTRATED RELEVANT EXPERIENCE AND SUCCESSFUL PAST PERFORMANCE in performing work substantially similar to that required by this solicitation, as verified by reference checks or the information submitted within the proposal (b) MPHA and MHRC will place emphasis on the proposerâs above described RELEVANT EXPERIENCE AND SUCCESSFUL PAST PERFORMANCE with public housing agencies and/or apartment or condo complexes similar in nature to MPHAâs stock.
No. 3: Proposed Equipment Maximum Point Value = 20 PROPOSED EQUIPMENT submitted by the proposer including equipment quality, reliability, and water and energy consumption rating.
No. 4: Technical Capabilities and Understanding of the Requirement's Maximum Point Value = 5 The proposerâs TECHNICAL CAPABILITES and DEMONSTRATED UNDERSTANDING OF THE REQUIREMENTS including the ability to provide the services detailed herein.
No. 5: Overall Quality and Professional Appearance of the Proposal Maximum Point Value = 5 The OVERALL QUALITY AND PROFESSIONAL APPEARANCE OF THE PROPOSAL, based upon the opinion of the evaluators.
No. 6: Section 3 Business Preference Maximum Point Value = 15 Section 3 Business Preference.


Total Maximum Points = 115

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	Finance and Commerce	Advertising Dates:	3/8/17 and 3/15/17

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - Washer and Dryer Services at MPHA High-Rise Buildings (RFP Document).pdf	352.09 KB
	2.0 - Attachment A (Form Of Proposal).doc	49.5 KB
	3.0 - Attachment B (HUD Form 5369-C).pdf	190.5 KB
	4.0 - Attachment C (Profile Of Firm Form).doc	51 KB
	5.0 - Attachment D (Section 3 Submittal Form).doc	58 KB
	5.1 - Attachment D-1 (Section 3 Explanation).pdf	126.19 KB
	6.0 - Attachment E (HUD Form 5369-B).pdf	214.31 KB
	7.0 - Attachment F (Sample Contract Form).pdf	361.51 KB
	7.1 - Attachment F-1 (HUD Form 5370-C, Section I).pdf	116.39 KB
	7.2 - Attachment F-2 (Section 3 Plan).pdf	138.76 KB
	8.0 - Attachment G (MPHA Building Locations and Required Number of Machines).pdf	560.07 KB

Addenda
Issued: 03/15/2017 - 08:44 PM UTC	- Addendum #1
Issued: 03/17/2017 - 07:51 PM UTC	- Addendum #2
Issued: 03/27/2017 - 01:50 PM UTC	- Addendum #3
Issued: 04/03/2017 - 06:38 PM UTC	- Addendum #4

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 1 Answered Question(s)

Pricing Items for Solicitation #: P17003 - Washer and Dryer Services for MPHA High-Rise Buildings

Pricing Item#	Qty	U/M
1	400000	Dollar(s)
Specification: Proposed Percentage of Commission No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P17003 04/26/2024 03:25:38 AM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement