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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Fri. Apr 26, 2024
08:41 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P17012(REV-1)
Date Posted on the System: 09/20/2017 07:46 PM
Agency: Minneapolis Public Housing Authority
Main Service Category: Audio / Visual Equipment & Services
Sub Service Description: Production of Section 8 Videos (REV-1)
 
Buyer Information
Buyer Name: Ayla LeRoy
Buyer Phone Number: 612-342-1478
Buyer Fax Number:
Buyer E-mail: aleroy@mplspha.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 09/25/2017
Q/A Cutoff Time: 09:00 PM UTC
Proposal Due Date: 09/29/2017
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 10/15/2017
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Minneapolis Public Housing Authority
Location: Section 8 Department
Address: 1001 Washington Ave N
City: Minneapolis
State: MN
Zip Code: 55401
Phone Number: 612-342-1400
Fax Number:
E-mail:
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Ayla LeRoy
Location: Procurement Department
Address: 1001 Washington Ave N
Suite 204
City: Minneapolis
State: MN
Zip Code: 55401
Phone Number: 612-342-1478
Fax Number:
E-mail: aleroy@mplspha.org
 
Proposal Format
Four (4) copies of the proposal submittal (1 original signature + 3 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The MPHA intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the MPHA can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered. None of the proposed services may conflict with any requirement the MPHA has published herein or will issue by addendum.
Tab 1: Form of Proposal (Attachment A)
This form must be fully completed and submitted under this tab as part of the hard-copy proposal submittal.
Tab 2: HUD Form 5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract (Attachment B)
This form must be fully completed and submitted under this tab as part of the hard-copy proposal submittal.
Tab 3: Profile of Firm Form (Attachment C)
This form must be fully completed and submitted under this tab as part of the hard-copy proposal submittal.
Tab 4: Proposed Services.
Proposers shall place under this tab documentation explaining the proposer’s services and how the proposer intends to fulfill the requirements of Section 2.0, including but not limited to:

• Examples of previous work (to be included in an electronic format, such as a thumb drive, cd, internet link, etc.). The MPHA will place emphasis on previous work of similar scope and nature (i.e. work with other housing authorities, etc.);
• Proposer’s qualifications, experience and expertise to perform the services;
• Proposed staff to perform the services, including individual qualifications, experience, and expertise;
• Proposer’s approach and methods used to perform the services, including:
o proposer’s understanding of the scope of work;
o ability to complete project in a specified time-frame; and
o a complete list of the proposer’s applicable equipment and software.
Tab 5: Managerial Capacity and Financial Viability
Proposers shall submit a concise description of its managerial and financial capacity to deliver the proposed services under this tab. Such information shall include:
• résumés for the proposed staff;
• a description of the firm’s background; and
• current organization of the firm, including a current organizational chart, if applicable.
Tab 6: Client Information
Proposers shall submit a listing of at least three former or current clients for whom the proposer has performed similar or like services to those proposed herein. The listing shall, at a minimum, include:
• the client’s name;
• the client’s contact name;
• the client’s telephone number and e-mail address;
• a brief narrative description of the service(s) performed; and
• dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
Proposers shall submit under this tab a copy of its Equal Employment Opportunity Policy and a complete description of the positive steps it will take to ensure compliance with the regulations detailed in Section 3.6 regarding supplier diversity (e.g. small, minority, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional)
Proposers shall detail under this tab whether he/she intends to use any subcontractors for this work, if awarded, and/or if the proposal is a joint venture with another firm. All information required from the proposer under the preceding tabs shall also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Attachment D) (Optional)
Proposers claiming a Section 3 Business Preference shall include under this tab the fully completed Section 3 Submittal Form and any documentation required by that form.
Tab 10: Other Information (Optional)
Proposers may include any other information the proposer believes is appropriate to assist the MPHA in its evaluation under this tab.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 20
Proposed Fees.
No. 2: Previous Product Examples
Maximum Point Value = 40
Quality of proposer's previous product examples.
No. 3: Qualifications, Experience, Capacity and Expertise
Maximum Point Value = 20
Proposer's qualifications, experience, capacity and expertise to provide the scope of work.
No. 4: Understand and Approach to the Scope of Work
Maximum Point Value = 20
Proposer's demonstrated understanding, approach and explanation of the services offered as it relates to the scope of work.
No. 5: Section 3 Business Preference
Maximum Point Value = 15
Section 3 Business Preference.
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  No
 
Terms, Conditions and Instructions
Each firm that submits a proposal shall carefully review and comply with the following and the attached terms, conditions and instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the attached documents, you may use the "Questions and Answers" area. This will save both you and the MPHA time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Section 8 Video Production REV-1 (RFP Document).pdf 1.0 - Section 8 Video Production REV-1 (RFP Document).pdf 894.1 KB
2.0 - Attachment A (Form Of Proposal).pdf 2.0 - Attachment A (Form Of Proposal).pdf 430.78 KB
3.0 - Attachment B (HUD Form 5369-C).pdf 3.0 - Attachment B (HUD Form 5369-C).pdf 187.6 KB
4.0 - Attachment C (Profile Of Firm Form).pdf 4.0 - Attachment C (Profile Of Firm Form).pdf 417.46 KB
5.0 - Attachment D (Section 3 Submittal Form).pdf 5.0 - Attachment D (Section 3 Submittal Form).pdf 385.98 KB
5.1 - Attachment D-1 (Section 3 Explanation).pdf 5.1 - Attachment D-1 (Section 3 Explanation).pdf 658.38 KB
6.0 - Attachment E (HUD Form 5369-B).pdf 6.0 - Attachment E (HUD Form 5369-B).pdf 211.57 KB
7.0 - Attachment F (Sample Contract Form).pdf 7.0 - Attachment F (Sample Contract Form).pdf 722.95 KB
7.1 - Attachment F-1 (HUD Form Table 5 1).pdf 7.1 - Attachment F-1 (HUD Form Table 5 1).pdf 13.45 KB
7.2 - Attachment F-2 (Section 3 Plan).pdf 7.2 - Attachment F-2 (Section 3 Plan).pdf 503.47 KB
7.3 - Attachment F-3 (Data Privacy Statement).pdf 7.3 - Attachment F-3 (Data Privacy Statement).pdf 457.68 KB
 
Post-submittal Deadline Notices
Issued: 11/06/2017 - 07:13 PM UTC - Notice of Successful Offeror, Evaluation Results
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: P17012(REV-1) - Production of Section 8 Videos (REV-1)
Pricing Item# Agency Stock Code Qty U/M
1    1  Sum(s) 
Specification: Firm-fixed fee to produce all 6 promotional videos of the Section 8 Program detailed in Section 2.2 of the RFP.
No Alternate Specification Allowed
Reason: Not Applicable 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    1  Sum(s) 
Specification: Firm-fixed fee to produce all 5 videos of the Section 8 Briefings detailed in Section 2.3 of the RFP.
No Alternate Specification Allowed
Reason: Not Applicable 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # P17012(REV-1) 04/26/2024 08:41:42 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement