Housing Agency Marketplace

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04:20 AM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Sat. Apr 27, 2024
04:20 AM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P17003
Date Posted on the System:	10/11/2017 06:04 PM
Agency:	Housing Authority of the City of Livermore
Main Service Category:	Professional Housing Services
Sub Service Description:	Housing Programs Consulting Services

Buyer Information
Buyer Name:	Laura Broussard Rosen
Buyer Phone Number:	925-447-3600x207
Buyer Fax Number:
Buyer E-mail:	lbrosen@livermoreha.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines

Q/A Cutoff Date:

11/21/2017

Q/A Cutoff Time:

11:00 PM UTC

Proposal Due Date:

11/29/2017

Proposal Due Time:

11:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
12/01/2017

End Date
11/30/2018

1st Estimated Contract Renewal Option:

Start Date
12/01/2018

End Date
11/30/2019

2nd Estimated Contract Renewal Option:

Start Date
12/01/2019

End Date
11/30/2020

3rd Estimated Contract Renewal Option:

Start Date
12/01/2020

End Date
11/30/2021

4th Estimated Contract Renewal Option:

Start Date
12/01/2021

End Date
11/30/2022

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
No

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Laura Broussard Rosen
Location:
Address:	3203 Leahy Way
City:	Livermore
State:	CA
Zip Code:	94550
Phone Number:	925-447-3600x207
Fax Number:
E-mail:	lbrosen@livermoreha.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Laura Broussard Rosen
Location:
Address:	3203 Leahy Way
City:	Livermore
State:	CA
Zip Code:	94550
Phone Number:	925-447-3600x207
Fax Number:
E-mail:	lbrosen@livermoreha.org

Proposal Format

Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposerâs DEMONSTRATED UNDERSTANDING of the AGENCYâS REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposerâs TECHNICAL APPROACH (including, if appropriate, labor categories, estimated hours, and skill mix) and the proposerâs PROPOSED WORK PLAN to provide the required services.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposerâs TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposerâs DEMONSTRATED EXPERIENCE in performing similar work and the proposerâs DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality control program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; internet; etc.).

(4.8) A complete description of the products and services the firm provides.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposerâs qualifications to provide the services; a description of the background and current organization of the firm.

Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The clientâs name;

(6.2) The clientâs contact name;

(6.3) The clientâs telephone number;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.

Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 30 The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: Demonstrated Understanding Maximum Point Value = 10 The proposerâs DEMONSTRATED UNDERSTANDING of the AGENCYâS REQUIREMENTS. (Subjective Factor)
No. 3: Technical Approach and Proposed Work Plan Maximum Point Value = 10 The proposerâs TECHNICAL APPROACH (including, if appropriate, labor categories, estimated hours, and skill mix) and the proposerâs PROPOSED WORK PLAN to provide the required services. (Subjective Factor)
No. 4: Technical Capabilities and Management Plan Maximum Point Value = 10 The proposerâs TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 5: Demonstrated Experience and Successful Past Performance Maximum Point Value = 30 The proposerâs DEMONSTRATED EXPERIENCE in performing similar work and the proposerâs DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. NOTE: The Agency will place particular emphasis in this area on the proposerâs work with public housing agencies (e.g. HUD-related work). (Subjective Factor)
No. 6: Overall Quality, Organization, and Professional Appearance Maximum Point Value = 10 The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 7: Section 3 Business Preference Maximum Point Value = 15 As detailed within Attachments D and D-1, and within Section 4.1.1 of the RFP 1.0 Document, each issued and attached hereto. (Objective Factor)


Total Maximum Points = 115

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	Tri-Valley Herald	Advertising Dates:	10/17/2017; 10/24/2017

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - Housing Programs Consulting Services (RFP Document).doc	362.5 KB
	2.0 - Attachment A (Form Of Proposal).doc	85 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile Of Firm Form).doc	76.5 KB
	5.0 - Attachment D (Section 3 Submittal Form).doc	96 KB
	5.1 - Attachment D-1 (Section 3 Explanation).doc	118 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.5 KB
	7.0 - Attachment F (SIPC).doc	256 KB
	8.0 - Attachment G (Sample Contract Form).doc	165 KB
	8.1 - Attachment G-1 (HUD-5370-C1).docx	416.44 KB
	8.2 - Attachment G-2 (Section 3 Plan - Contract).doc	142.5 KB
	9.0 - Attachment H (Agency Profile Of Properties).doc	75 KB
	10.1 - Attachment I-1 (ACOP).pdf	831.54 KB
	10.2 - Attachment I-2 (Dwelling Lease).pdf	67.21 KB
	10.3 - Attachment I-3 (HCV Admistrative Plan).pdf	12.19 MB

Addenda
Issued: 10/12/2017 - 03:49 AM UTC	- Addendum #1
Issued: 11/01/2017 - 05:19 PM UTC	- Addendum #2
Issued: 11/06/2017 - 07:16 PM UTC	- Addendum #3
Issued: 11/15/2017 - 12:27 AM UTC	- Addendum #4
Issued: 11/21/2017 - 10:21 PM UTC	- Addendum #5

Post-submittal Deadline Notices
Issued: 11/30/2017 - 04:44 PM UTC	- Post-submittal Deadline Notice #1
Issued: 01/03/2018 - 05:57 PM UTC	- Post-submittal Deadline Notice #2
Issued: 01/08/2018 - 05:28 PM UTC	- Post-submittal Deadline Notice #3

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 2 Answered Question(s)

Pricing Items for Solicitation #: P17003 - Housing Programs Consulting Services

Pricing Item#	Qty	U/M
1	200	Hour(s)
Specification: Consultant (for work as assigned by the Agency). No Alternate Specification Allowed Reason: NOT APPLICABLE.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

2	1	Each
Specification: Firm-fixed Fee for an onsite visit as described within Item No. 14 of Addendum #2 issued on 11/1/2017. No Alternate Specification Allowed Reason: NOT APPLICABLE.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P17003 04/27/2024 04:20:15 AM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement