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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Fri. Mar 29, 2024
09:58 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P18003
Date Posted on the System: 11/14/2017 06:54 PM
Agency: Gastonia Housing Authority
Main Service Category: Landscaping Installation and Maintenance Services
Sub Service Description: Lawn Maintenance
 
Buyer Information
Buyer Name: Sue Lampton
Buyer Phone Number: 704-349-5113
Buyer Fax Number:
Buyer E-mail: m.s.lampton@ghanc.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 11/28/2017
Q/A Cutoff Time: 08:00 PM UTC
Proposal Due Date: 12/13/2017
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
01/01/2018
End Date
12/31/2018
1st Estimated Contract Renewal Option:  
Start Date
01/01/2019
End Date
12/31/2019
2nd Estimated Contract Renewal Option:  
Start Date
01/01/2020
End Date
12/31/2020
3rd Estimated Contract Renewal Option:  
Start Date
01/01/2021
End Date
12/31/2021
4th Estimated Contract Renewal Option:  
Start Date
01/01/2022
End Date
12/31/2022
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
Yes

As detailed within Section 3.3.4 of the RFP 1.0 Document attached hereto.
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Sue Lampton
Location: Central Office
Address: 340 West Long Ave
City: Gastonia
State: NC
Zip Code: 28054
Phone Number: 704-349-5113
Fax Number:
E-mail: m.s.lampton@ghanc.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Sue Lampton
Location: Central Office
Address: 340 West Long Ave
City: Gastonia
State: NC
Zip Code: 28054
Phone Number: 704-349-5113
Fax Number:
E-mail: m.s.lampton@ghanc.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services.
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer’s Demonstrated Understanding of the Agency’s Requirements;

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposer’s Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix) and the proposer’s proposed Work Plan to provide the required services;

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.);

(4.4) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.);

(4.5) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer’s Demonstrated Experience in performing similar work and the proposer’s Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation;

(4.6) The proposed quality control program;

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; internet; etc.);

(4.8) A complete description of the products and services the firms provides.
Tab 5: Managerial Capacity/Financial Viability.
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm.
Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client’s name;

(6.2) The client’s contact name;

(6.3) The client’s telephone number;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item).
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 50
The proposed COST of the services. (Objective Factor)
No. 2: DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT
Maximum Point Value = 10
The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT. (Subjective Factor)
No. 3: TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED
Maximum Point Value = 10
The proposer’s TECHNICAL CAPABILITIES and APPROACH to performing the services outlined in Section 2.0, Scope of Work/Technical Specifications, including the availability of staff with professional qualifications and technical abilities based on the Agency review of the detailed professional resumes for persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form, and any other staff that will be performing services as a result of award of this RFP. (Subjective Factor)
No. 4: TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN
Maximum Point Value = 10
The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with public housing agencies. (Subjective Factor)
No. 5: DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE
Maximum Point Value = 10
The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with public housing agencies. (Subjective Factor)
No. 6: OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED
Maximum Point Value = 10
The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
As detailed within Attachments D and D-1, each attached hereto. (Objective Factor)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Gaston Gazette Advertising Dates: 11/12/17
Publication: Gaston Gazette Advertising Dates: 11/05/17
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1 0-Landscaping Maintenance Services (RFPDocument).doc 1 0-Landscaping Maintenance Services (RFPDocument).doc 391.5 KB
2.0-Attachment A (Form Of Proposal).doc 2.0-Attachment A (Form Of Proposal).doc 49 KB
3.0-Attachment B (HUD-5369-C).pdf 3.0-Attachment B (HUD-5369-C).pdf 81.98 KB
4.0-Attachment C (Profile Of Firm Form).doc 4.0-Attachment C (Profile Of Firm Form).doc 50 KB
5.0-Attachment D (Section 3 Submittal Form).docx 5.0-Attachment D (Section 3 Submittal Form).docx 23.2 KB
5.1-Attachement D-1 (Section3 Explanation).docx 5.1-Attachement D-1 (Section3 Explanation).docx 30.21 KB
6.0-Attachment E (HUD-5369-B).pdf 6.0-Attachment E (HUD-5369-B).pdf 221.34 KB
7.0-Attachment F (SIPC).doc 7.0-Attachment F (SIPC).doc 194 KB
8.0-Attachment G (Sample Contract).doc 8.0-Attachment G (Sample Contract).doc 142.5 KB
8.1-Attachment G-1 (HUD 5370-C1).pdf 8.1-Attachment G-1 (HUD 5370-C1).pdf 258.36 KB
8.2-Attachment G-2 (HUD-5370-C2).docx 8.2-Attachment G-2 (HUD-5370-C2).docx 175.48 KB
8.3-Attachment G-3 (HUD-52158).pdf 8.3-Attachment G-3 (HUD-52158).pdf 48.95 KB
8.4-Attachment G-4 (Section 3 Plan).doc 8.4-Attachment G-4 (Section 3 Plan).doc 108.5 KB
8.5 - Attachment G-5 (Task Order Form).doc 8.5 - Attachment G-5 (Task Order Form).doc 40 KB
8.6-Attachment G-6 (HUD-50071).pdf 8.6-Attachment G-6 (HUD-50071).pdf 28.74 KB
8.7-Attachment G-7 (SF-LLL).pdf 8.7-Attachment G-7 (SF-LLL).pdf 43.6 KB
8.8-Attachment G-8 (E VERIFY).pdf 8.8-Attachment G-8 (E VERIFY).pdf 142.73 KB
 
Addenda
Issued: 11/20/2017 - 12:59 PM UTC - Addemdum #1
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: P18003 - Lawn Maintenance
Pricing Item# Agency Stock Code Qty U/M
  33  Week(s) 
Specification: On-going Weekly Mowing and Trimming Services: Administrative Building, 340 West Long Avenue, Gastonia, NC 28053.
No Alternate Specification Allowed
Reason:
NOT APPLICABLE.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  16  Week(s) 
Specification: On-going Bi-Weekly Mowing and Trimming Services; Hillside behind Administrative Building, 340 West Long Avenue, Gastonia, NC 28053.
No Alternate Specification Allowed
Reason:
NOT APPLICABLE
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  10  Hour(s) 
Specification: Potential Additional Labor (that the Agency may determine that it needs at any time at the Gastonia Housing Authority during the ensuing contract periods) Supervisor. [PLEASE NOTE ENTRY INSTRUCTIONS: The Agency strongly encourages each proposer to, prior to entering a response to this Pricing Item, again review and comply with the instructions and requirements detailed within Section 3.3.2.4 of the RFP 1.0 Document issued and attached hereto. Any proposer that chooses to not do so may enter the proposed pricing in an incorrect manner.]
No Alternate Specification Allowed
Reason:
NOT APPLICABLE
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  25  Hour(s) 
Specification: Potential Additional Labor (that the Agency may determine that it needs at any time at the Gastonia Housing Authority during the ensuing contract periods) Technician/Equipment Operator. [PLEASE NOTE ENTRY INSTRUCTIONS: The Agency strongly encourages each proposer to, prior to entering a response to this Pricing Item, again review and comply with the instructions and requirements detailed within Section 3.3.2.4 of the RFP 1.0 Document issued and attached hereto. Any proposer that chooses to not do so may enter the proposed pricing in an incorrect manner.]
No Alternate Specification Allowed
Reason:
NOT APPLICABLE
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  50  Hour(s) 
Specification: Potential Additional Labor (that the Agency may determine that it needs at any time at the Gastonia Housing Authority during the ensuing contract periods) Laborer. [PLEASE NOTE ENTRY INSTRUCTIONS: The Agency strongly encourages each proposer to, prior to entering a response to this Pricing Item, again review and comply with the instructions and requirements detailed within Section 3.3.2.4 of the RFP 1.0 Document issued and attached hereto. Any proposer that chooses to not do so may enter the proposed pricing in an incorrect manner.]
No Alternate Specification Allowed
Reason:
NOT APPLICABLE
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  1500  Dollar(s) 
Specification: Potential Additional Labor (that the Agency may determine that it needs at any time at the Gastonia Housing Authority during the ensuing contract periods) Additional supplies/materials that may be needed to support any procurement placed for Pricing Items No. 1 - 2. [PLEASE NOTE ENTRY INSTRUCTIONS: The Agency strongly encourages each proposer to, prior to entering a response to this Pricing Item, again review and comply with the instructions and requirements detailed within Sections 3.3.2.4 and 3.3.2.6 of the RFP 1.0 Document issued and attached hereto. Any proposer that chooses to not do so may enter the proposed pricing in an incorrect manner.]
No Alternate Specification Allowed
Reason:
NOT APPLICABLE
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # P18003 03/29/2024 09:58:36 AM UTC


 
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