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Sat. Apr 20, 2024
01:43 PM UTC
     
 

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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Sat. Apr 20, 2024
01:43 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: RFP-2017-004
Date Posted on the System: 11/15/2017 09:08 PM
Agency: Housing Authority of DeKalb County, Georgia
Main Service Category: Inspections
Sub Service Description: HQS Inspection Services
 
Buyer Information
Buyer Name: Jan Towe
Buyer Phone Number:
Buyer Fax Number:
Buyer E-mail: jan.towe@dekalbhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 12/05/2017
Q/A Cutoff Time: 08:00 PM UTC
Proposal Due Date: 12/20/2017
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
02/01/2018 		End Date
01/31/2019
1st Estimated Contract Renewal Option:  
Start Date
02/01/2019 		End Date
01/31/2020
2nd Estimated Contract Renewal Option:  
Start Date
02/01/2020 		End Date
01/31/2021
3rd Estimated Contract Renewal Option:  
Start Date
02/01/2021 		End Date
01/31/2022
4th Estimated Contract Renewal Option:  
Start Date
02/01/2022 		End Date
01/31/2023
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Jan Towe
Location: Housing Authority of DeKalb County
Address: 750 Commerce Drive, Suite 201
City: Decatur
State: GA
Zip Code: 30030
Phone Number:
Fax Number:
E-mail: jan.towe@dekalbhousing.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Jan Towe
Location: Housing Authority of DeKalb County
Address: 750 Commerce Drive, Suite 201
City: Decatur
State: GA
Zip Code: 30030
Phone Number:
Fax Number:
E-mail: jan.towe@dekalbhousing.org
 
Proposal Format
So that the Agency can properly evaluate the offers received, all hard-copy proposal submittals must be formatted in accordance with the sequence noted below. Each category must be separated by numbered index dividers (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

• No information placed under a tab- If no information is to be placed under any of the below noted tabs (especially the “Optional” tabs), please place there under a statement such as “NO INFORMATION IS BEING PLACED UNDER THIS TAB” or “THIS TAB LEFT INTENTIONALLY BLANK.” DO NOT eliminate any of the tabs.

• PROPOSAL SUBMITTAL BINDING METHOD- It is preferable and recommended that the proposer bind the proposal submittals in such a manner that the agency can, if needed, remove the binding or remove the pages from the cover (i.e. 3-ring binder; etc.) to make copies then conveniently return the proposal submittal to its original condition.

A total of one (1) original signature and three (3) exact copies (including binding method) of the "hard-copy" proposal submittal shall be placed unfolded in SEALED packaging with the bidder’s name on the outside and addressed as follows:

Housing Authority of DeKalb County
Attention: Jan Towe
Solicitation# RFP-2017-004
750 Commerce Drive, Suite 201
Decatur, GA 30030
Tab 1: Form of Proposal
This 1-page form (Attachment A) must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: HUD Form 5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This 2-page form (Attachment F) must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
This 2-page form (Attachment B) must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
NOTE: As detailed in the following Section 4.2, DO NOT include cost information in this tab, or anywhere else in your hard copy submittal. Cost information is to be entered online only where provided for within the eProcurement system. The proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

•As detailed within Section 5.1, Evaluation Factor No. 2, herein, the proposer’s Demonstrated Understanding of the Agency’s Requirements.

•As detailed within Section 5.1, Evaluation Factor No. 3, herein, the proposer’s Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix) and the proposer’s proposed Work Plan, including methodology of fact finding and planning to provide the required services; and a proposed schedule to complete the work.

•As detailed within Section 5.1, Evaluation Factor No. 4, herein, the proposer’s Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).

•As detailed within Section 5.1, Evaluation Factor No. 5, herein, the proposer’s Demonstrated Experience in performing similar work and the proposer’s Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation.

•If appropriate, how staff are retained, screened, trained and monitored;

•The proposed quality control program;

•An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.);

•A complete description of the products and services the firms provides.
Tab 5: Managerial Capacity/Financial Viability
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment B, Profile of Firm Form. Such information shall include the proposer's Proposals to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include, for each client, the following information:

• The client's name;

• The client’s contact name;

• The client's telephone number;

• A brief narrative description and scope of the service(s) and the dates the services were provided, including a brief narrative description of those specific services including scope; size; cost; principal elements and special features.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The bidder must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 4.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment C and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 30
The PROPOSED COSTS the proposer proposes to charge the Agency. (Objective)
No. 2: Demonstrated Understanding
Maximum Point Value = 15
The proposer’s DEMONSTRATED UNDERSTANDING of the REQUIREMENT. (Subjective)
No. 3: Technical Approach and Quality of Services
Maximum Point Value = 15
The APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED. (Subjective)
No. 4: Technical Capabilities and Management Plan
Maximum Point Value = 15
The proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective)
No. 5: Experience and Past Performance
Maximum Point Value = 15
The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (Subjective)
No. 6: Overall Quality and Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
As detailed within Attachments C and C-1, each attached hereto. (Objective)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Atlanta Journal Constitution Advertising Dates: 11/19/2017
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

• • • • • • • • • • • • • • • • • • • • • • • •

HOW TO FULLY RESPOND TO THIS RFP BY SUBMITTING A PROPOSAL SUBMITTAL:

1. Enter the proposed fees within this Internet site by 3:00 p.m. on the date stated above,

AND

2. Submit 1 original and 3 exact copies (including binding method) of your “hard copy” proposal to the HADC Procurement Department at the address noted above which follows the 10-tabbed proposal format described in “Table No. 3” on pages 11-13 of the RFP document. Hard copy proposals must be received in-hand, in SEALED packaging, marked with the proposer’s name and “Solicitation# RFP-2017-004" on the outside of the package and time-stamped by the Agency no later than 3:00 p.m. on the date stated above.

Should you need assistance with the entry of your proposed fees on this site, please call customer support at (866)526-9266.


If you have any questions regarding this RFP solicitation or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0- HQS Inspection Services (RFP Document).pdf 1.0- HQS Inspection Services (RFP Document).pdf 393.15 KB
2.0- Attachment A (Form Of Proposal).pdf 2.0- Attachment A (Form Of Proposal).pdf 73.92 KB
3.0- Attachment B (Profile Of Firm Form).pdf 3.0- Attachment B (Profile Of Firm Form).pdf 93.74 KB
4.0- Attachment C (Section 3 Submittal Form).pdf 4.0- Attachment C (Section 3 Submittal Form).pdf 76.45 KB
4.1- Attachment C-1 (Section 3 Explanation).pdf 4.1- Attachment C-1 (Section 3 Explanation).pdf 124.14 KB
5.0- Attachment D (Understanding E-Verify).pdf 5.0- Attachment D (Understanding E-Verify).pdf 3.63 MB
6.0- Attachment E (Form HUD 5369-B).pdf 6.0- Attachment E (Form HUD 5369-B).pdf 216.92 KB
7.0- Attachment F (Form HUD 5369-C).pdf 7.0- Attachment F (Form HUD 5369-C).pdf 52.12 KB
8.0- Attachment G (24 CFR 982_401 HQS).pdf 8.0- Attachment G (24 CFR 982_401 HQS).pdf 100.51 KB
9.0- Attachment H (SIPC).pdf 9.0- Attachment H (SIPC).pdf 258.96 KB
10.0- Attachment I (Sample Contract).docx 10.0- Attachment I (Sample Contract).docx 51.5 KB
10.1- Attachment I-1 (Form HUD 5370-C1).pdf 10.1- Attachment I-1 (Form HUD 5370-C1).pdf 150.29 KB
10.2- Attachment I-2 (Section 3 Plan-Contract).pdf 10.2- Attachment I-2 (Section 3 Plan-Contract).pdf 127.83 KB
10.3- Attachment I-3 (Georgia E-Verify Affidavit).pdf 10.3- Attachment I-3 (Georgia E-Verify Affidavit).pdf 54 KB
 
Addenda
Issued: 11/28/2017 - 01:28 PM UTC - Addendum No. 1 - Question and Agency Response
Issued: 11/29/2017 - 07:55 PM UTC - Addendum No. 2 - Questions and Agency Responses
Issued: 11/30/2017 - 03:30 PM UTC - Addendum No. 3 - Questions and Agency Responses
Issued: 12/13/2017 - 06:09 PM UTC - Addendum# 4 - Extension of Proposal Submittal Deadline; Questions and Agency Responses
 
Post-submittal Deadline Notices
Issued: 03/01/2018 - 04:53 PM UTC - RFP-2017-004 Notice of Successful Proposer
 
Questions and Answers
View Unanswered Questions - 4 Unanswered Questions(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: RFP-2017-004 - HQS Inspection Services
Pricing Item# Agency Stock Code Qty U/M
 
Lot # 1
1    1986  Each 
Specification: FIXED FEE to provide one (1) INITIAL INSPECTION (First 12-month contract period) as detailed herein within Section 3.2.1.
No Alternate Specification Allowed
Reason: Not applicable; this is a service. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    2352  Each 
Specification: FIXED FEE to provide one (1) ANNUAL INSPECTION (First 12-month contract period) as detailed herein within the preceding Section 3.2.2.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    3440  Each 
Specification: FIXED FEE to provide one (1) FOLLOW-UP INSPECTION (First 12-month contract period) as detailed herein within Section 3.2.3.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
4    321  Each 
Specification: FIXED FEE to provide one (1) EMERGENCY OR COMPLAINT INSPECTION (First 12-month contract period) as detailed herein within the preceding Section 3.2.4.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
5    500  Each 
Specification: FIXED FEE to provide one (1) QUALITY CONTROL INSPECTION (First 12-month contract period) as detailed herein within Section 3.2.5.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
6    100  Hour(s) 
Specification: HOURLY FEE FOR ADDITIONAL POTENTIAL CONSULTING SERVICES (First 12-month contract period) to, at the Agency’s discretion, assist the Agency with any other additional related services not already provided for herein.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
Lot # 2
7    1986  Each 
Specification: FIXED FEE to provide one (1) INITIAL INSPECTION (Second 12-month contract period) as detailed herein within Section 3.2.1.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
8    2352  Each 
Specification: FIXED FEE to provide one (1) ANNUAL INSPECTION (Second 12-month contract period) as detailed herein within the preceding Section 3.2.2.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
9    3440  Each 
Specification: FIXED FEE to provide one (1) FOLLOW-UP INSPECTION (Second 12-month contract period) as detailed herein within Section 3.2.3.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
10    321  Each 
Specification: FIXED FEE to provide one (1) EMERGENCY OR COMPLAINT INSPECTION (Second 12-month contract period) as detailed herein within the preceding Section 3.2.4.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
11    500  Each 
Specification: FIXED FEE to provide one (1) QUALITY CONTROL INSPECTION (Second 12-month contract period) as detailed herein within Section 3.2.5.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
12    100  Hour(s) 
Specification: HOURLY FEE FOR ADDITIONAL POTENTIAL CONSULTING SERVICES (Second 12-month contract period) to, at the Agency’s discretion, assist the Agency with any other additional related services not already provided for herein.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
Lot # 3
13    1986  Each 
Specification: FIXED FEE to provide one (1) INITIAL INSPECTION (Third 12-month contract period) as detailed herein within Section 3.2.1.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
14    2352  Each 
Specification: FIXED FEE to provide one (1) ANNUAL INSPECTION (Third 12-month contract period) as detailed herein within the preceding Section 3.2.2.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
15    3440  Each 
Specification: FIXED FEE to provide one (1) FOLLOW-UP INSPECTION (Third 12-month contract period) as detailed herein within Section 3.2.3.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
16    321  Each 
Specification: FIXED FEE to provide one (1) EMERGENCY OR COMPLAINT INSPECTION (Third 12-month contract period) as detailed herein within the preceding Section 3.2.4.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
17    500  Each 
Specification: FIXED FEE to provide one (1) QUALITY CONTROL INSPECTION (Third 12-month contract period) as detailed herein within Section 3.2.5.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
18    100  Hour(s) 
Specification: HOURLY FEE FOR ADDITIONAL POTENTIAL CONSULTING SERVICES (Third 12-month contract period) to, at the Agency’s discretion, assist the Agency with any other additional related services not already provided for herein.
No Alternate Specification Allowed
Reason: Not applicable; this is a service 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # RFP-2017-004 04/20/2024 01:43:45 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement