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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Sat. May 11, 2024
02:25 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P18001
Date Posted on the System: 01/20/2018 02:15 AM
Agency: Marin Housing Authority
Main Service Category: Consulting Services - IT
Sub Service Description: Managed IT Services
 
Buyer Information
Buyer Name: Kimberly Barnard
Buyer Phone Number: 415-250-9565
Buyer Fax Number:
Buyer E-mail: kbarnard@marinhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 02/06/2018
Pre-proposal Conference Time: 10:30 AM
Pre-proposal Conference Location:
(Address and/or Videoconference Link)		 MHA Main Office, 4020 Civic Center Drive, San Rafael, CA 94903
 
Deadlines
Q/A Cutoff Date: 03/05/2018
Q/A Cutoff Time: 11:00 PM UTC
Proposal Due Date: 03/22/2018
Proposal Due Time: 10:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
04/01/2018 		End Date
03/31/2019
1st Estimated Contract Renewal Option:  
Start Date
04/01/2019 		End Date
03/31/2020
2nd Estimated Contract Renewal Option:  
Start Date
04/01/2020 		End Date
03/31/2021
3rd Estimated Contract Renewal Option:  
Start Date
04/01/2021 		End Date
03/31/2022
4th Estimated Contract Renewal Option:  
Start Date
04/01/2022 		End Date
03/31/2023
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
Yes

As detailed within Section 3.3.5 of the RFP 1.0 Document issued and attached hereto.
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Kimberly Barnard
Location: Marin Housing Authority Main Office
Address: 4020 Civic Center Drive
City: San Rafael
State: CA
Zip Code: 94903
Phone Number: 415-250-9565
Fax Number:
E-mail: kbarnard@marinhousing.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Kimberly Barnard, Modernization and Compliance Manager
Location: Marin Housing Authority Main Office
Address: 4020 Civic Center Drive
City: San Rafael
State: CA
Zip Code: 94903
Phone Number: 415-250-9565
Fax Number:
E-mail: kbarnard@marinhousing.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer’s services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENTS;

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED;

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein);

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer’s DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with related-work with public housing agencies;

(4.5) If appropriate, how staff are retained, screened, trained, and monitored;

(4.6) The proposed quality control program;

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.); and

(4.8) A complete description of the products and services the proposer’s firm provides.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer’s qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client’s name;

(6.2) The client’s contact name;

(6.3) The client’s telephone number and e-mail address; and

(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 40
The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: Demonstrated Understanding
Maximum Point Value = 10
The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT. (Subjective Factor)
No. 3: Technical Approach
Maximum Point Value = 10
The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED. (Subjective Factor)
No. 4: Technical Capabilities and Management Plan
Maximum Point Value = 10
The proposer’s DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 5: Demonstrated Relevant Experience and Demonstrated Successful Past Performance
Maximum Point Value = 20
The proposer’s DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with public housing agencies and, equally, in an office environment similar to the Agency’s environment. (Subjective Factor)
No. 6: Overall Quality, Professional Appearance, and Organization of the Proposal Submitted
Maximum Point Value = 10
The OVERALL QUALITY, PROFESSIONAL APPEARANCE, and ORGANIZATION of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
As detailed within Attachments D and D-1, and within Section 4.1.1 of the RFP 1.0 Document issued and attached hereto. (Objective Factor)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Marin Independent Journal Advertising Dates: 1/20/2018, 1/27/2018
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Managed IT Services (RFP Document).doc 1.0 - Managed IT Services (RFP Document).doc 345 KB
2.0-Attachment A (Form Of Proposal).doc 2.0-Attachment A (Form Of Proposal).doc 49 KB
3.0-Attachment B (HUD-5369-C).pdf 3.0-Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 52.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 73.5 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 75.5 KB
6.0-Attachment E (HUD-5369-B).pdf 6.0-Attachment E (HUD-5369-B).pdf 213.5 KB
7.0-Attachment F (SIPC).doc 7.0-Attachment F (SIPC).doc 190 KB
8.0-Attachment G (Sample Contract Form).doc 8.0-Attachment G (Sample Contract Form).doc 149 KB
8.1 - Attachment G-1 (HUD-5370-C1).doc 8.1 - Attachment G-1 (HUD-5370-C1).doc 752 KB
8.2 - Attachment G-2 (HUD-5370-C2).doc 8.2 - Attachment G-2 (HUD-5370-C2).doc 278 KB
8.3 - Attachment G-3 (Section 3 Plan-Contract).doc 8.3 - Attachment G-3 (Section 3 Plan-Contract).doc 118.5 KB
8.4 - Attachment G-4 (Task Order Form).doc 8.4 - Attachment G-4 (Task Order Form).doc 40.5 KB
8.5 - Attachment G-5 (HUD-50071).pdf 8.5 - Attachment G-5 (HUD-50071).pdf 28.86 KB
8.6 - Attachment G-6 (SF-LLL).pdf 8.6 - Attachment G-6 (SF-LLL).pdf 28.36 KB
9.0 - Attachment H (Detailed Listing of Agency IT Equipment).xlsx 9.0 - Attachment H (Detailed Listing of Agency IT Equipment).xlsx 11.82 KB
10.0-Attachment I (Agency Profile Of Properties).doc 10.0-Attachment I (Agency Profile Of Properties).doc 38.5 KB
 
Addenda
Issued: 01/23/2018 - 10:18 PM UTC - Addendum #1
Issued: 02/03/2018 - 08:17 PM UTC - Addendum #2
Issued: 02/15/2018 - 05:41 PM UTC - Addendum #3
Issued: 02/16/2018 - 10:43 PM UTC - Addendum #4
Issued: 02/20/2018 - 10:37 PM UTC - Addendum #5
Issued: 03/02/2018 - 01:38 AM UTC - Addendum #6
Issued: 03/14/2018 - 12:38 AM UTC - Addendum #7
Issued: 03/15/2018 - 11:03 PM UTC - Addendum #8
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 2 Answered Question(s)


Pricing Items for Solicitation #: P18001 - Managed IT Services
Pricing Item# Agency Stock Code Qty U/M
1    12  Month(s) 
Specification: On-going Maintenance/Support Services: All sites. To provide the On-going Services detailed within Section 2.0 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason: NOT APPLICABLE. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    50  Hour(s) 
Specification: Potential Additional Technical Services: Additional Technical Services Labor that the Agency may choose to have the firm provide for services that are not already provided for herein, most specifically, within Section 2.0 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason: NOT APPLICABLE. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    3000  Dollar(s) 
Specification: Potential Additional Technical Services: For supplies and materials (not major equipment) that the Contractor may need to support the services, especially the immediate preceding Pricing Item No. 2). [PLEASE NOTE ADDITIONAL ENTRY INSTRUCTIONS PERTAINING TO THIS PRICING ITEM: All proposers are strongly encourage to, prior to entering a response to this Pricing Item, review and comply with the information detailed within Section 3.3.4.7. Any proposer that does not do so may, and probably will, negatively affect his/her proposal. Please remember, as detailed within Section 3.3.4.2, the proposer will NOT be able to correct this entry after the submittal deadline; and the eProcurement Marketplace will automatically calculate the extended calculated offer, so be sure to enter the unit fee correctly.]
No Alternate Specification Allowed
Reason: NOT APPLICABLE. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # P18001 05/11/2024 02:25:27 AM UTC


 
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