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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Mar 28, 2024
06:53 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P18001
Date Posted on the System: 02/27/2018 06:20 PM
Agency: Cumberland Plateau Regional Housing Authority
Main Service Category: Professional Housing Services
Sub Service Description: Management Services
 
Buyer Information
Buyer Name: Keith Viers
Buyer Phone Number: 276-889-4910x11
Buyer Fax Number:
Buyer E-mail: kviers@bvu.net
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 05/21/2018
Q/A Cutoff Time: 07:00 PM UTC
Proposal Due Date: 05/30/2018
Proposal Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
07/01/2018
End Date
06/30/2019
1st Estimated Contract Renewal Option:  
Start Date
07/01/2019
End Date
06/30/2020
2nd Estimated Contract Renewal Option:  
Start Date
07/01/2020
End Date
06/30/2021
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Keith Viers
Location:
Address: 35 Fox Meadow Drive
City: Lebanon
State: VA
Zip Code: 24266-1328
Phone Number: 276-889-4910 x11
Fax Number:
E-mail: kviers@bvunet.net
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Keith Viers
Location:
Address: 35 Fox Meadow Drive
City: Lebanon
State: VA
Zip Code: 24266-1328
Phone Number: 276-889-4910 x11
Fax Number:
E-mail: kviers@bvunet.net
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer’s services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality assurance program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; Internet; etc.).

(4.8) A complete description of the products and services the firm provides.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer’s qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client’s name;

(6.2) The client’s contact name;

(6.3) The client’s telephone number and email address;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 30
The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: Demonstrated Understanding
Maximum Point Value = 10
The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT. (Subjective Factor)
No. 3: Technical Approach
Maximum Point Value = 10
The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED. (Subjective Factor)
No. 4: Technical Capabilities and the Management Plan
Maximum Point Value = 10
The proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 5: Demonstrated Relevant Experience and Successful Past Performance
Maximum Point Value = 30
The proposer’s DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer’s above described EXPERIENCE and PAST PERFORMANCE with Public Housing- and HUD-related work). (Subjective Factor)
No. 6: Overall Quality, Organization, and Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
As detailed within Attachments D and D-1, and within Section 4.1.1 of the RFP 1.0 Document, each issued and attached hereto. (Objective Factor)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Dickenson Star Advertising Dates: March 21, 2018; March 28; 2018
Publication: Lebanon News Advertising Dates: March 21, 2018; March 28, 2018
Publication: Bristol Hearld Courier Advertising Dates: March 24, 2018
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Management Services (RFP Document).doc 1.0 - Management Services (RFP Document).doc 439.5 KB
2.0 - Attachment A (Form of Proposal).doc 2.0 - Attachment A (Form of Proposal).doc 84 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 76.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 98 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 122 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 213.5 KB
7.0  -Attachment F (SIPC).doc 7.0 -Attachment F (SIPC).doc 258.5 KB
8.0 - Attachment G (Sample Contract Form).doc 8.0 - Attachment G (Sample Contract Form).doc 164.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).docx 8.1 - Attachment G-1 (HUD-5370-C1).docx 429.92 KB
8.2 - Attachment G-2 (Section 3 Plan - Contract).doc 8.2 - Attachment G-2 (Section 3 Plan - Contract).doc 146.5 KB
8.3 - Attachment G-3 (HUD-50071).pdf 8.3 - Attachment G-3 (HUD-50071).pdf 28.75 KB
8.4 - Attachment G-4 (SF-LLL).pdf 8.4 - Attachment G-4 (SF-LLL).pdf 43.6 KB
9.0 - Attachment H (Detailed Overview of Agency Developments).doc 9.0 - Attachment H (Detailed Overview of Agency Developments).doc 91 KB
 
Addenda
Issued: 04/04/2018 - 06:01 PM UTC - Addendum #1
Issued: 04/25/2018 - 05:41 PM UTC - Addendum #2
Issued: 05/15/2018 - 08:26 PM UTC - Addendum #3
 
Post-submittal Deadline Notices
Issued: 08/30/2018 - 12:19 PM UTC - Post-submittal Deadline Notice #1
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: P18001 - Management Services
Pricing Item# Agency Stock Code Qty U/M
  300  Hour(s) 
Specification: Consultant, including clerical.
No Alternate Specification Allowed
Reason:
NOT APPLICABLE.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # P18001 03/28/2024 06:53:27 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement