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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Apr 18, 2024
11:39 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P18007
Date Posted on the System: 06/13/2018 12:17 AM
Agency: Marin Housing Authority
Main Service Category: Consulting Services
Sub Service Description: Community Revitalization Facilitation & Outreach Services
 
Buyer Information
Buyer Name: Kimberly Barnard
Buyer Phone Number: 415-250-9565
Buyer Fax Number:
Buyer E-mail: kbarnard@marinhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 07/02/2018
Q/A Cutoff Time: 10:00 PM UTC
Proposal Due Date: 07/18/2018
Proposal Due Time: 10:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
08/13/2018 		End Date
08/12/2019
1st Estimated Contract Renewal Option:  
Start Date
08/13/2019 		End Date
08/12/2020
2nd Estimated Contract Renewal Option:  
Start Date
08/13/2020 		End Date
08/12/2021
3rd Estimated Contract Renewal Option:  
Start Date
08/13/2021 		End Date
08/12/2022
4th Estimated Contract Renewal Option:  
Start Date
08/13/2022 		End Date
08/12/2023
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
Yes

See RFP Document 1.0, Section 3.3.4.
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Kimberly Barnard
Location: Marin Housing Authority
Address: 4020 Civic Center Drive
City: San Rafael
State: CA
Zip Code: 94903
Phone Number: 415-250-9565
Fax Number:
E-mail: kbarnard@marinhousing.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Kimberly Barnard
Location: Marin Housing Authority
Address: 4020 Civic Center Drive
City: San Rafael
State: CA
Zip Code: 94903
Phone Number: 415-250-9565
Fax Number:
E-mail: kbarnard@marinhousing.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposer’s TECHNICAL APPROACH (including, if appropriate, labor categories, estimated hours, and skill mix) and the proposer’s PROPOSED WORK PLAN to provide the required services.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of work substantially similar to that required by this solicitation as verified by reference checks or other means.

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality control program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; internet; etc.).

(4.8) A complete description of the products and services the firm provides.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer’s qualifications to provide the services; a description of the background and current organization of the firm.
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1)The client’s name;

(6.2) The client’s contact name;

(6.3) The client’s telephone number;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 20
The proposed COST of the services. (objective factor)
No. 2: Demonstrated Understanding
Maximum Point Value = 10
The proposer’s DEMONSTRATED UNDERSTANDING of the AGENCY’S REQUIREMENT. (Subjective Factor)
No. 3: Technical Approach
Maximum Point Value = 10
The proposer’s TECHNICAL APPROACH (including, if appropriate, labor categories, estimated hours, and skill mix) and the proposer’s PROPOSED WORK PLAN to provide the required services. (Subjective Factor)
No. 4: Demonstrated Technical Capabilities and Management Plan
Maximum Point Value = 20
The proposer’s TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 5: Demonstrated Relevant Experience and Demonstrated Successful Past Performance
Maximum Point Value = 30
The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of work substantially similar to that required by this solicitation as verified by reference checks or other means. NOTE: The Agency will place particular emphasis in this area on the proposer’s work with public housing agencies (e.g. HUD-related work). (Subjective Factor)
No. 6: Overall Quality, Professional Appearance, and Organization of the Proposal Submitted
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the elevators. (Subjective Factor)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
As detailed within Attachments D and D-1, and within Section 4.1.1 of the RFP 1.0 Document issued and attached hereto. (Objective Factor)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Marin Independent Journal Advertising Dates: 6/13/18, 6/20/18
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Community Revitalization Outreach & Facilitation Services (RFP Document) P18007.doc 1.0 - Community Revitalization Outreach & Facilitation Services (RFP Document) P18007.doc 294.5 KB
2.0-Attachment A (Form Of Proposal).doc 2.0-Attachment A (Form Of Proposal).doc 50 KB
3.0-Attachment B (HUD-5369-C).pdf 3.0-Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 52.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 74 KB
6.0- Attachment E (HUD-5369-B).pdf 6.0- Attachment E (HUD-5369-B).pdf 210.3 KB
7.0-Attachment F (SIPC).doc 7.0-Attachment F (SIPC).doc 192 KB
8.0-Attachment G (Sample Contract Form).doc 8.0-Attachment G (Sample Contract Form).doc 149.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).doc 8.1 - Attachment G-1 (HUD-5370-C1).doc 755.5 KB
8.2 - Attachment G-2 (Section 3 Plan-Contract).doc 8.2 - Attachment G-2 (Section 3 Plan-Contract).doc 119.5 KB
8.3 - Attachment G-3 (HUD-50071).pdf 8.3 - Attachment G-3 (HUD-50071).pdf 28.87 KB
8.4-Attachment G-4 (SF-LLL).pdf 8.4-Attachment G-4 (SF-LLL).pdf 28.36 KB
9.0-Attachment H (Agency Profile Of Properties).docx 9.0-Attachment H (Agency Profile Of Properties).docx 24.07 KB
10.0- Attachment I (Revitalization Feasibility Assessment).pdf 10.0- Attachment I (Revitalization Feasibility Assessment).pdf 2.45 MB
 
Addenda
Issued: 06/22/2018 - 10:39 PM UTC - Addendum #1
Issued: 07/04/2018 - 12:59 AM UTC - Addendum #2
 
Post-submittal Deadline Notices
Issued: 08/09/2018 - 12:52 AM UTC - Notice of Successful Offeror (Proposer) and Detail of Unit Cost Proposed - P18007
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 1 Answered Question(s)


Pricing Items for Solicitation #: P18007 - Community Revitalization Facilitation & Outreach Services
Pricing Item# Agency Stock Code Qty U/M
1    300  Hour(s) 
Specification: Junior Consultant (for work as assigned by the Agency): A Junior Consultant is the Contractor’s assigned staff who typically perform day to day facilitation and outreach activities and project coordination for the project., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
2    300  Hour(s) 
Specification: Senior Consultant (for work as assigned by the Agency): A Senior Consultant is the Contractor’s assigned staff who typically supervise or manage the day to day facilitation and outreach activities and project management for the Contract, and act as the project lead for the Contractor.
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # P18007 04/18/2024 11:39:44 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement