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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Fri. Apr 19, 2024
09:45 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 18-029-P
Date Posted on the System: 09/17/2018 09:01 PM
Agency: North Little Rock Housing Authority
Main Service Category: Landscaping Installation and Maintenance Services
Sub Service Description: Lawn Maintenance Services
 
Buyer Information
Buyer Name: Yulunda White
Buyer Phone Number: 501-758-8911
Buyer Fax Number: 501-758-6087
Buyer E-mail: yulunda.white@nlrha.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 11/02/2018
Pre-proposal Conference Time: 10:00 AM
Pre-proposal Conference Location:
(Address and/or Videoconference Link)		 4901 Fairway Avenue, Suite A, North Little Rock, AR 72116
 
Deadlines
Q/A Cutoff Date: 11/08/2018
Q/A Cutoff Time: 08:00 PM UTC
Proposal Due Date: 11/15/2018
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
01/24/2019 		End Date
01/23/2020
1st Estimated Contract Renewal Option:  
Start Date
01/24/2020 		End Date
01/23/2021
2nd Estimated Contract Renewal Option:  
Start Date
01/24/2021 		End Date
01/23/2022
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Jessica Reynolds
Location: NLRHA Central Office
Address: 4901 Fairway Avenue
Suite A
City: North Little Rock
State: AR
Zip Code: 72116
Phone Number: 501-758-8911
Fax Number: 501-758-6087
E-mail: jessica.reynolds@nlrha.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Jessica Reynolds
Location: NLRHA Central Office
Address: 4901 Fairway Avenue
Suite A
City: North Little Rock
State: AR
Zip Code: 72116
Phone Number: 501-758-8911
Fax Number: 501-758-6087
E-mail: jessica.reynolds@nlrha.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certificatoins and REpresentations of Offerors, non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing: As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's Demonstrated Understanding of the HA's Requirements.

As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposer's Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix) and the proposer's proposed Work Plan to provide the required services. PLEASE NOTE: While proposers may make reference to the proposed hours for each position listed within Section 3.2.1, proposer's shall NOT, as detailed within Section 3.2 herein, enter anywhere within the tabbed proposal submittal ay reference to the proposed fees entered within the noted Internet System.

As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).

As detailed within section 4.1, Evaluation Factor No. 5, herein, the proposer's Demonstrated Experience in performing similar work and the proposer's Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation.

If appropriate, how staff are retained, screened, trained and monitored;

The proposed quality control program;

An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.);

A complete description of the products and services the firms provides.
Tab 5: Managerial Capacity/Financial Viability
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide he services; a description of the background and current organization of the firm.
Tab 6: Client Information
The proposer shall submit a listing of former or current clients including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

The client's name;
The client's contact name;
The client's telephone number;
a brief description and scope of the service(s) and the dates the services were provided;
Tab 7: Equal Employment Opportunity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy.
Tab 8: Subcontracto/Joint Venture Information
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Attachment I is included for your optional use. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the HA in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 50
The proposed COST of the services.
No. 2: Understanding of the Requirement
Maximum Point Value = 10
he proposer’s DEMONSTRATED UNDERSTANDING of the REQUIREMENT.
No. 3: Technical Approach
Maximum Point Value = 10
The APPROPRIATENESS of the TECHNICAL APPROACH (including labor categories, estimated hours and skill mix) and the QUALITY of the WORK PLAN.
No. 4: Technical Capabilities
Maximum Point Value = 15
The proposer’s TECHNICAL CAPABILITIES (in terms of personnel, equipment and materials) and the MANAGEMENT PLAN (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).
No. 5: Experience
Maximum Point Value = 10
The proposer’s DEMONSTRATED EXPERIENCE in performing similar work and the proposer’s DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
No. 6: Appearance of the Proposal
Maximum Point Value = 5
The OVERALL QUALITY AND PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
No. 7: Section 3 Business Preference
Maximum Point Value = 15
Section 3 Business Preference
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Arkansas Democrat Gazette Advertising Dates: September 23-25
Publication: Arkansas Democrat Gazette Advertising Dates: September 15-17
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
18-029-P Lawn Maintenance Services.zip 18-029-P Lawn Maintenance Services.zip 940.97 KB
 
Addenda
Issued: 10/16/2018 - 03:33 PM UTC - Addendum No. 1
 
Bidders List
Click here to view the the list of firms who have received the RFP documents.
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: 18-029-P - Lawn Maintenance Services
Pricing Item# Agency Stock Code Qty U/M
 
Lot # 1
1    9  Biweekly 
Specification: Heritage House: 2301 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
2    9  Biweekly 
Specification: Campus Towers: 1101 East 7th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
3    9  Biweekly 
Specification: SW Bowker: 2501 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
4    9  Biweekly 
Specification: Silver city Courts: 701 W. 18th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
5    9  Biweekly 
Specification: Eastgate Terrace: 19th and Locust Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
6    9  Biweekly 
Specification: Windemere Hills: 18th and Crutcher Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
7    9  Biweekly 
Specification: Hemlock Courts: 4th and Palm Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
8    9  Biweekly 
Specification: HAP Office: 2501 Willow Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
9    9  Biweekly 
Specification: Old Central Office: 2201 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
10    9  Biweekly 
Specification: New Central Office: 4901 Fairway Avenue, North Little Rock, AR 72116
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
11    9  Biweekly 
Specification: Pennebakker Building: 407 W. 25th Street, North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
12    9  Biweekly 
Specification: Office Building: 501 W. 25th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
 
Lot # 2
13    34  Weekly 
Specification: Willow House: 2500 North Willow Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
14    34  Weekly 
Specification: Heritage House: 2301 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
15    34  Weekly 
Specification: Campus Towers: 1101 East 7th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
16    34  Weekly 
Specification: SW Bowker: 2501 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
17    34  Weekly 
Specification: Silver City Courts: 701 W. 18th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
18    34  Weekly 
Specification: Eastgate Terrace: 19th and Locust Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
19    34  Weekly 
Specification: Windemere Hills: 18th and Crutcher Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
20    34  Weekly 
Specification: Hemlock Courts: 4th and Palm Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
21    34  Weekly 
Specification: HAP Office: 2501 Willow Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
22    34  Weekly 
Specification: Old Central Office: 2201 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
23    34  Weekly 
Specification: New Central Office: 4901 Fairway Avenue, North Little Rock, AR 72116
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
24    34  Weekly 
Specification: Pennebakker Building: 407 W. 25th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
25    34  Weekly 
Specification: Office Building: 501 W. 25th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
 
Lot # 3
26    2  Each 
Specification: Willow House: 2500 Willow Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
27    2  Each 
Specification: heritage House: 2301 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
28    2  Each 
Specification: Campus Towers: 1101 East 7th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
29    2  Each 
Specification: SW Bowker: 2501 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
30    2  Each 
Specification: Silver City Courts: 18th and Crutcher Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
31    2  Each 
Specification: Eastgate Terrace: 19th and Locust Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
32    2  Each 
Specification: Windemere Hills: 18th and Crutcher Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
33    2  Each 
Specification: Hemlock Courts: 4th and Palm Streets North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
34    2  Each 
Specification: HAP Office: 2501 Willow Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
35    2  Each 
Specification: Old Central Office: 2201 Division Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
36    2  Each 
Specification: New Central Office: 4901 Fairway Avenue, North Little Rock, AR 72116
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
37    2  Each 
Specification: Pennebakker Building: 407 W. 25th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
38    2  Each 
Specification: Office Building: 501 W. 25th Street North Little Rock, AR 72114
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
 
Lot # 4
39    20  Hour(s) 
Specification: Supervisor
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
40    40  Hour(s) 
Specification: Technician (Repairman)
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
41    100  Hour(s) 
Specification: Laborer
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
42    1000  Dollar(s) 
Specification: Additional materials that may be needed to support any procurement placed for Pricing Items 39-41.
No Alternate Specification Allowed
Reason: N/A 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # 18-029-P 04/19/2024 09:45:02 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement