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© Copyright 2024, International eProcurement
Housing Agency Marketplace - Housing Agency Marketplace
Customer Support: 866-526-9266
Sat. Apr 27, 2024
12:52 AM UTC
Request for Proposals (RFP)
[Within the following, applicable reference within
HUD Procurement Handbook No. 7460.8 REV 2
]
You may
print
this Solicitation.
RFP Information
Solicitation #:
2018-P03
Date Posted on the System:
10/09/2018 02:29 PM
Agency:
Sarasota Housing Authority
Main Service Category:
Landscaping Installation and Maintenance Services
Sub Service Description:
Landscaping Maintenance Services
Buyer Information
Buyer Name:
Lance Clayton
Buyer Phone Number:
9415448380
Buyer Fax Number:
Buyer E-mail:
lclayton@sarasotahousing.org
Pre-proposal Conference(s)
Pre-proposal Conference:
Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [
Section 7.2.G
, which references
Section 6.7
]?
Yes
Pre-proposal Conference Date:
10/16/2018
Pre-proposal Conference Time:
10:00 AM
Pre-proposal Conference Location:
(Address and/or Videoconference Link)
1300 Blvd of the Arts, Sarasota, FL 34236
Deadlines
Q/A Cutoff Date:
11/01/2018
Q/A Cutoff Time:
06:00 PM UTC
Proposal Due Date:
11/08/2018
Proposal Due Time:
07:30 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision:
Deadline has been revised,
click here
to view the revision history.
Cancellation:
Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:
Start Date
01/01/2019
End Date
12/31/2020
1st Estimated Contract Renewal Option:
Start Date
01/01/2020
End Date
12/31/2021
2nd Estimated Contract Renewal Option:
Start Date
01/01/2021
End Date
12/31/2022
3rd Estimated Contract Renewal Option:
Start Date
01/01/2022
End Date
12/31/2023
4th Estimated Contract Renewal Option:
Start Date
01/01/2023
End Date
12/31/2024
Economic Price Adjustment:
Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [
Section 10.1.C.1.b
]?
No
Contract (Award) Types:
Indefinite-delivery Contract [
Section 10.1.C.3
]
(Definite-quantity; Requirements; Indefinite-quantity)
"Ship To" Information
A. Delivery of Purchased Items or Services
Name:
Lance Clayton
Location:
Administrative Office
Address:
269 S. Osprey Avenue
#100
City:
Sarasota
State:
FL
Zip Code:
34236
Phone Number:
941-361-6210 x268
Fax Number:
E-mail:
lclayton@sarasotahousing.org
B. Delivery of "Hard Copy" Proposal Submittal
Name:
Andrea Keddell
Location:
Administrative Office
Address:
269 S. Osprey Avenue
City:
Sarasota
State:
FL
Zip Code:
34236
Phone Number:
941-361-6210 x221
Fax Number:
E-mail:
akeddell@sarasotahousing.org
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.
The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:
(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposerâs Demonstrated Understanding of the Agencyâs Requirements;
(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposerâs Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix and the proposerâs proposed Work Plan to provide the required services);
(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposerâs Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.);
(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposerâs Demonstrated Experience in performing similar work and the proposerâs Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation;
(4.5) If appropriate, how staff are retained, screened, trained, and monitored;
(4.6) The proposed quality control program;
(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.);
(4.8) A complete description of the products and services the proposer provides.
Tab 5: Managerial Capacity/Financial Viability
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm.
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
(6.1) The clientâs name;
(6.2) The clientâs contact name;
(6.3) The clientâs telephone number;
(6.4) A brief description and scope of the service(s) and the dates the services were provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The bidder must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 50
The PROPOSED COSTS the proposer proposes to charge the Agency, including all total costs to accomplish the stated performance and deliverables requested in the Scope of Service Requirements.
No. 2: Demonstrated Understanding
Maximum Point Value = 5
The proposerâs DEMONSTRATED UNDERSTANDING of the REQUIREMENT.
No. 3: Technical Approach
Maximum Point Value = 10
The APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the WORK PLAN.
No. 4: Technical Capabilities
Maximum Point Value = 15
The proposerâs TECHNICAL CAPABILITIES and the MANAGEMENT PLAN (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).
No. 5: Experience and Past Performance
Maximum Point Value = 15
The proposerâs DEMONSTRATED EXPERIENCE in performing similar work and the proposerâs DEMONSTRATED SUCCESSFUL PAST PERFORMANCE of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
No. 6: Overall Quality and Professional Appearance
Maximum Point Value = 5
The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
No. 7: Section 3 Business Preference
Maximum Point Value = 15
Section 3 Business Preference
Total Maximum Points = 115
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?
Yes
Publication:
Tempo News
Advertising Dates:
10/4/18 - 10/10/2018
Publication:
Sarasota Herald Tribune
Advertising Dates:
10/5/2018 & 10/12/2018
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.
If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents
Attached Documents:
Filename
Size
01.0-LandscapingMaintenanceServices(RFPDocument).doc
385.5 KB
02.0-AttachmentA(FormOfProposal).doc
44.5 KB
03.0-AttachmentB(HUD-5369-C).pdf
81.98 KB
04.0-AttachmentC(ProfileOfFirmForm).doc
48.5 KB
05.0-AttachmentD(Section3SubmittalForm).doc
68.5 KB
05.1-AttachmentD-1(Section3Explanation).doc
72 KB
06.0-AttachmentE(HUD-5369-B).pdf
213.5 KB
07.0-AttachmentF(SIPC).doc
183.5 KB
08.0-AttachmentG(SampleContractForm).doc
139 KB
08.1-AttachmentG-1(HUD-5370-C1).pdf
265.34 KB
08.2-AttachmentG-2(HUD-5370-C2).pdf
215.3 KB
08.3-AttachmentG-3(HUD Form 52158)-MWRD Exp.033119.pdf
13.82 KB
08.4-AttachmentG-4(Section3Plan-Contract).doc
109.5 KB
08.5-AttachmentG-5(E-VerifyAffidavit).doc
29 KB
08.6-AttachmentG-6(TaskOrderForm).doc
41 KB
09.0-AttachmentH(AgencyProfileOfProperties).pdf
61.29 KB
09.1-AttachmentH-1(Schedule of Work Chart).pdf
82.52 KB
09.2-AttachmentH-2(Site Plans).pdf
2.25 MB
Addenda
Issued: 10/26/2018 - 05:34 PM UTC
-
Addendum #1
Issued: 10/29/2018 - 06:10 PM UTC
-
Addendum #2
Issued: 11/08/2018 - 07:01 PM UTC
-
Addendum #3
Post-submittal Deadline Notices
Issued: 11/29/2018 - 03:39 PM UTC
-
Notice of Successful Offeror
Questions and Answers
View Unanswered Questions
- 0 Unanswered Question(s)
View Answered Questions
- 1 Answered Question(s)
Pricing Items for Solicitation #: 2018-P03 - Landscaping Maintenance Services
Pricing Item#
Agency Stock Code
Qty
U/M
Lot # 1 - McCown Towers - 1300 Blvd of the Arts
1
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 2 - McCown Annex - 1320 Blvd of the Arts
2
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 3 - Orange Ave - 1912 N. Orange Ave (surrounding all units - bldgs.)* *This Property will be removed from the Scope of work in the Winter/Spring of 2019 (office area will remain in the scope).
3
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes)
**This Property will be removed from the Scope of work in the Winter/Spring of 2019 (office area will remain in the scope).
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 4 - The Courts (1710-1789 Carver Court, 1718-1790 Gore Court, 1704-1789 Bethune Court, 1709-1799 Gregg Court)
4
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 5 - Bertha Mitchell (1641-1861 21st Street, 1825-1862 22nd Street, 1825-1869 23rd Street, 1826-1870 24th St., 2115-2308 Dixie Ave.)
5
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Playground Maintenance)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 6 - King Stone - 1720 MLK Jr. Way
6
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 7 - Diamond Oaks - 251 N. Tuttle Ave
7
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 8 - Flint River - 716 Flint River Court
8
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 9 - Osprey Administration Building - 269 S. Osprey Ave.
9
52
Week(s)
Specification:
On-going Services (Blower Parking Lot, Weed, Edge, Pruning Bushes, Maintain Retention Area)
*Every Thursday
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 10 - Morrill Courts (252 S. Links, 266 S. Links, 1875 Morrill Street, 1845 Morrill Street, 1833 Morrill Street, 1821 Morrill Street)
10
52
Week(s)
Specification:
On-going Services (Blower Parking Lot, Weed, Edge, Pruning Bushes, Maintain Retention Area)
*Every Thursday
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 11 - Single Family Homes (See Addresses – Attachment H-Agency Profile of Properties)
11
4
Quarter(s)
Specification:
Pruning Bushes
(See Addresses – Attachment H-Agency Profile of Properties)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 12 - 1442/1456 22nd Street Vacant Lot – & Adjacent Vacant Lot
12
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Weed, Edge)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 13 - Single Family Home - 3028 N Osprey Ave, Sarasota, FL 34234
13
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 14 - Single Family Home - 2419 Pershing Ave, Sarasota, FL 34234
14
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 15 - Boys & Girls Club - 1790 21st Street, Sarasota, FL 34234
15
26
Week(s)
Specification:
On-going Lawn Care Services (Cut, Blower, Weed, Edge, Pruning Bushes, Maintain Retention Area)
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 16 - As Needed Services (for additional services the Agency may need that are not already provided for within the preceding Pricing Items No. 1-15)
16
120
Hour(s)
Specification:
Mulch
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
17
48
Hour(s)
Specification:
Trim Trees
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
18
12
Hour(s)
Specification:
Irrigation Repair
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
19
52
Hour(s)
Specification:
Leaf Removal
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
20
1
Hour(s)
Specification:
Emergency Cleanup
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
21
1
Hour(s)
Specification:
Plant and Tree Installations
No Alternate Specification Allowed
Reason:
Not Applicable
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
End of Solicitation # 2018-P03 04/27/2024 12:52:17 AM UTC
Contact
Customer Support: 866-526-9266
© Copyright 2024, International eProcurement
