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12:36 AM UTC
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© Copyright 2024, International eProcurement
Housing Agency Marketplace - Housing Agency Marketplace
Customer Support: 866-526-9266
Fri. Apr 26, 2024
12:36 AM UTC
Request for Proposals (RFP)
[Within the following, applicable reference within
HUD Procurement Handbook No. 7460.8 REV 2
]
You may
print
this Solicitation.
RFP Information
Solicitation #:
P19002
Date Posted on the System:
03/25/2019 02:45 PM
Agency:
Portland Housing Authority
Main Service Category:
Appraisal Services
Sub Service Description:
Real Estate Appraisal & Market Study Services
Buyer Information
Buyer Name:
Heather Kaufman
Buyer Phone Number:
207-221-8087
Buyer Fax Number:
Buyer E-mail:
hkaufman@porthouse.org
Pre-proposal Conference(s)
Pre-proposal Conference:
Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [
Section 7.2.G
, which references
Section 6.7
]?
No
Deadlines
Q/A Cutoff Date:
04/22/2019
Q/A Cutoff Time:
07:00 PM UTC
Proposal Due Date:
05/01/2019
Proposal Due Time:
07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision:
Deadline has been revised,
click here
to view the revision history.
Cancellation:
Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:
Start Date
05/15/2019
End Date
06/30/2020
Economic Price Adjustment:
Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [
Section 10.1.C.1.b
]?
Yes
As detailed within Section 3.3.3 of the RFP 1.0 Document issued and attached hereto.
Contract (Award) Types:
Indefinite-delivery Contract [
Section 10.1.C.3
]
(Definite-quantity; Requirements; Indefinite-quantity)
"Ship To" Information
A. Delivery of Purchased Items or Services
Name:
Heather Kaufman
Location:
Address:
14 Baxter Boulevard
City:
Portland
State:
ME
Zip Code:
04101-1822
Phone Number:
2072218087
Fax Number:
E-mail:
hkaufman@porthouse.org
B. Delivery of "Hard Copy" Proposal Submittal
Name:
Heather Kaufman
Location:
Address:
14 Baxter Boulevard
City:
Portland
State:
ME
Zip Code:
04101-1822
Phone Number:
207-221-8087
Fax Number:
E-mail:
hkaufman@porthouse.org
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.
The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services.
The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:
(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.
(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.
(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).
(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer's above described EXPERIENCE and PAST PERFORMANCE with related-work with public housing agencies.
(4.5) If appropriate, how staff are retained, screened, trained, and monitored.
(4.6) The proposed quality control program.
(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.).
(4.8) A complete description of the products and services the firm may provide.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan.
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
(6.1) The client's name;
(6.2) The client's contact name;
(6.3) The client's telephone number and e-mail address;
(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses)
Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item).
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 30
The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: DEMONSTRATED UNDERSTANDING
Maximum Point Value = 10
The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT. (Subjective Factor)
No. 3: SERVICES PROPOSED
Maximum Point Value = 10
The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED. (Subjective Factor)
No. 4: DEMONSTRATED TECHNICAL CAPABILITIES
Maximum Point Value = 10
The proposer's DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 5: DEMONSTRATED RELEVANT EXPERIENCE
Maximum Point Value = 30
The proposerââ¬â¢s DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. (Subjective Factor)
No. 6: OVERALL QUALITY
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
No. 7: Section 3 Business Preference
Maximum Point Value = 15
SECTION 3 BUSINESS PREFERENCE PARTICIPATION. A firm may qualify for Section 3 status as detailed within Attachments D and D-1 (NOTE: A max of 15 points awarded). (Subjective Factor)
Total Maximum Points = 115
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?
Yes
Publication:
Portland Press Herald
Advertising Dates:
3/27/2019, 4/1/2019
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.
If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents
Attached Documents:
Filename
Size
1.0 - Real Estate Appraisal and Market Study Services (RFP Document).docx
94.89 KB
2.0 - Attachment A (Form of Proposal).doc
79 KB
3.0 - Attachment B (HUD-5369-C).pdf
81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc
72.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc
78 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc
99.5 KB
6.0 - Attachment E (HUD-5369-B).pdf
213.49 KB
7.0 - Attachment F (SIPC).doc
248.5 KB
8.0 - Attachment G (Sample Contract Form).doc
163.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf
77.02 KB
8.2 - Attachment G-2 (Section 3 Plan - Contract).doc
140.5 KB
9.0 - Attachment H (Agency Properties Listing).pdf
319.9 KB
9.1 - Attachment H- 1(Google Earth Maps).docx
8.59 MB
9.2 - Attachment H-2 (Market Study Community Service Facilities - Sample Letter).pdf
223.72 KB
Addenda
Issued: 04/02/2019 - 01:48 PM UTC
-
Addendum #1
Issued: 04/04/2019 - 05:27 PM UTC
-
Addendum #2
Issued: 04/19/2019 - 12:53 PM UTC
-
Addendum #3
Post-submittal Deadline Notices
Issued: 05/09/2019 - 07:48 PM UTC
-
Post-submittal Deadline Notice #1
Questions and Answers
View Unanswered Questions
- 0 Unanswered Question(s)
View Answered Questions
- 0 Answered Question(s)
Pricing Items for Solicitation #: P19002 - Real Estate Appraisal & Market Study Services
Pricing Item#
Agency Stock Code
Qty
U/M
Lot # 1 - Real Estate Appraisal Services
1
1
Each
Specification:
Property: Harbor Terrace. Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
2
1
Each
Specification:
Property: Orange Street (Lot -Harbor Terrace). Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
3
1
Each
Specification:
Property: Riverton Park. Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
4
1
Each
Specification:
Property: Washington Gardens. Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
5
1
Each
Specification:
Property: Washington Gardens (Office Building and Land). Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
6
1
Each
Specification:
Property: 155 Anderson Street. Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
7
1
Each
Specification:
Property: Sagamore Village (Buildings 1-4). Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
8
1
Each
Specification:
Property: Sagamore Village (Buildings 5-50). Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
9
1
Each
Specification:
Property: Franklin Towers. Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
10
1
Each
Specification:
Property: 37 Illsley Street (Liberty Square). Firm-fixed Fee to provide Real Estate Appraiser Services detailed within Section 2.2 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
Lot # 2 - Market Study Services
11
1
Each
Specification:
Property: Riverton Park. Firm-fixed Fee to provide Market Study Services detailed within Section 2.3 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
12
1
Each
Specification:
Property: Washington Gardens. Firm-fixed Fee to provide Market Study Services detailed within Section 2.3 of the RFP 1.0 Document issued and attached hereto.
No Alternate Specification Allowed
Reason:
Not Applicable.
Vendor SKU:
NOT APPLICABLE for this item.
No Bid:
NOT ALLOWED for this item. You must bid this item.
No Charge:
NOT ALLOWED for this item. You must enter pricing for this item.
End of Solicitation # P19002 04/26/2024 12:36:22 AM UTC
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Customer Support: 866-526-9266
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